Employment at the Thomas Cole Site – Now Hiring

Join Our Team

To work at the Thomas Cole National Historic Site is to be part of a team of excited and committed professionals, each with his or her own role to play in realizing our collective goals. Learn about our open employment opportunities below. We look forward to hearing from you.

NOW HIRING:

  • Full-time Development Technology Manager  
  • Full-Time Events & Communications Coordinator  
  • Seasonal Museum Educators
  • Full time Education Coordinator

Development Technology Manager

The Thomas Cole National Historic Site (TCNHS) is seeking a full-time Development Technology Manager (DTM). The DTM is responsible for managing all aspects of development operations supported by the Blackbaud Raiser’s Edge Donor Database System (RE).

This is a full-time position that requires approximately 37.5 hours per week, with a schedule and responsibilities that vary occasionally.

This position reports to the Associate Director. Duties include but are not limited to:

  • Code incoming gifts for Accounting Department.
  • Enter gifts into RE.
  • Create and mailing list queries in RE and manage special exceptions that require personal attention from board members or staff.
  • Set up and utilize RE Membership Module to administer and execute membership program including renewal letters, acknowledgements letters and membership mailings.
  • Track gift acknowledgements, work with AD and ED to determine custom acknowledgement needs, execute acknowledgement mailings within one week of receiving the gift.
  • Set up RE Events module for each event, train Events and Communications Coordinator on how to track Events RSVPS in RE module.
  • Update donor contact records with direction from ED & AD, including major donors. Set up RE systems to track prospects interests, engagement development, and touch point frequency.
  • Maintain schedule of grant deadlines, including applications and reports. Set up system in RE to track deadlines and set reminders.
  • Print & execute mailings related to acknowledgements, membership, and major donors.
  • Run financial and other reports in RE.
  • Create payment forms in RE to embed into Word Press website.
  • Execute website Word Press updates. Support general website operations and updates.
  • Additional duties as assigned

How to Apply: In a single PDF document, please submit (1) a resume, (2) a cover letter explaining why you are qualified and interested in the position, and (3) contact information for at least three professional references via e-mail to employment@thomascole.org.

The Thomas Cole National Historic Site is an Equal Opportunity Employer committed to a diverse workforce and does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or veteran status.

Events & Communications Coordinator

The Thomas Cole National Historic Site (TCNHS) is seeking a full-time Events & Communications Coordinator (ECM). The ECM is responsible for coordinating all aspects of development and membership events, related event communications, drafting donor letters, updates, news letters, annual reports, etc. and supporting site-wide communications across platforms including social, website, press releases, and email blasts.

This is a full-time position that requires approximately 37.5 hours per week, with a schedule that varies occasionally and includes weekend events.

This position reports to the Associate Director. Duties include but are not limited to:

  • Oversee all logistical aspects of new and existing annual development and membership events that take place both on-site at the museum and off-site, including New York City, with oversight and direction from the AD, as well as the ED and Development Committee. This includes coordinating Event communications (Save the Date, Invitation, website, social and external postings); work with Development Technology Manager to use RE to track Event RSVPs; serve as point of contact for guests; serve as point of contact for event vendors; create check-in lists; oversee print material and secure other special items needed for the event; coordinate vendor contracts and payments; compile and maintain event budget; create the run-of-show; staff the event; oversee set-up, execution and break down; serve as point person for issues that arise during event; draft and execute follow-up event communications, including acknowledgement mailings, donor mailings, digital public communications, etc.
  • Draft membership and acknowledgement letters
  • Draft grant reports, member updates, newsletters and annual reports
  • Review membership levels and related benefits
  • Serve as point person for all event site rentals including weddings
  • Additional duties as assigned

How to Apply: In a single PDF document, please submit (1) a resume, (2) a cover letter explaining why you are qualified and interested in the position, (3) a writing sample, and (4) contact information for at least three professional references via e-mail to employment@thomascole.org.

The Thomas Cole National Historic Site is an Equal Opportunity Employer committed to a diverse workforce and does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or veteran status.

Museum Educators

The Thomas Cole National Historic Site seeks seasonal museum educators at the historic site from April through October 2021, for three to five days per week. The position offers the opportunity to join a dynamic team at a beautiful historic site in Catskill, New York, in the scenic Hudson Valley. The position pays $13 per hour.

Essential functions and responsibilities include becoming skilled in the following:

  • Lead guided tours and facilitate self-guided experiences for visitors at the home and studios of Thomas Cole, maintaining a level of knowledge in order to substantively inform the public and respond accurately to their questions
  • Lead and/or assist with school programs, both on and off-site
  • Facilitate positive visitor experiences for visitors, school groups, and other audiences in a confident and professional manner
  • Act as the tour staff’s ‘go-to person’ on a rotating basis along with other educators to ensure daily tour operations are running smoothly. This includes tasks like writing/distributing a daily schedule, managing unforeseen emergencies, and facilitating large group visits.
  • Lead activities at various events
  • Participate in regular group discussions to brainstorm innovative methods of historic site interpretation
  • Keep informed about special offers, events/programming, and the surrounding area of Catskill and be able to communicate this information to visitors
  • Keep informed about our policies, our operations, the structure of the season, and be able to communicate this information to visitors
  • Run the Visitor Center by greeting and orienting visitors, operating the cash register and online ticketing system for sales and reservations, and keeping the shop and desk area neat
  • Logistics of security, and opening/closing procedures
  • Help with small tasks around the site such as refilling brochures, wiping down interpretive panels, and maintaining visitor writing/art areas.

Qualifications: The position requires a comfort and natural ability with speaking in front of a group, a passion for learning about history, and the desire to communicate this knowledge and passion with others. The ideal candidate will enjoy working as part of a team, can problem-solve effectively and take initiative when needed, and can calmly handle many different kinds of situations with patience, and with a smile. It is critical that the candidate be punctual, reliable, and responsible, as well as open to constructive feedback and new ideas. The position requires moderate physical activity including climbing stairs and moving about the historic site in hot summers and cool spring and fall weather. Flexibility in schedule is preferred.

How to Apply: In a single PDF document, please submit (1) a resume, (2) a cover letter explaining why you are qualified and interested in the position, and (3) contact information for at least three professional references via e-mail to employment@thomascole.org. Deadline to submit is April 30, 2021.

 

Education Coordinator

The Thomas Cole National Historic site is now seeking a full-time Education Coordinator. They will work across the Education department to coordinate visitor and programmatic operations. This is a full time, year round position. Work schedule from May-October is Wednesday-Sunday; and Monday-Friday from November-April. In addition, special projects/events may take place on weekends year round. Reports to the Manager of Visitor Engagement. Compensation includes benefits and a pay rate of $16/hr.

Coordination of Administrative Aspects of the Seasonal Touring Operations:

  • Ensure that the visitor experience runs smoothly. Guide the “Go-To Person” to solve problems.
  • Assist the Manager of Visitor Engagement with the interviewing/hiring of new guides for each season.
  • Train new and returning educators on logistical aspects of touring operation
  • Schedule guides so that the site is adequately staffed. Problem-solve when guides cancel their shift. Distribute the schedule to all staff who need to see it.
  • Oversee group tour reservations and scheduling staff. Problem-solve the way groups are guided through the site
  • Prepare for the opening and closing of each tour season. Tasks include setting up the seasonal staff office space, updating the tour manual, updating the Site’s phone messages and website regarding hours/offerings, and assisting the Manager of Visitor Engagement with other preparations
  • Lead daily tour staff meetings
  • Become a trained member of the tour staff and provide support, including filling in for last minute guide cancellations. For the first year, approximately 3 days per week. [See Museum Educator position description]

Coordination of School/Youth Programs:

  • Oversee multi-year project to create an online experience for youth audiences. Schedule meetings, oversee research, and be a key member of the project team
  • Oversee visit reservations and scheduling staff. Problem-solve the way students are guided through the site
  • Teach lesson plans/activities to students, both during on-site visits and by making trips to school classrooms
  • Be the primary contact for schools and teachers. Nurture newly formed relationships with schools and other youth organizations and develop new ones.
  • Maintain the Education tab on the TCNHS website
  • Lead group tours around the Site that consist primarily of children or students
  • Maintain a record system that summarizes relationship with schools/educators.
  • Train Educators how best to engage younger students, and how to lead lesson plans in classrooms and on site
  • Explore potential ways to connect with schools and youth audiences.

Implementation of Educational Events/ Programs:

  • Work collaboratively with curatorial and interpretive teams to organize and implement various educational events and programs, such as lectures, public panels/talks with guest curators and presenting artists, and other educational programs. Create checklist of tasks for each and ensure all tasks are completed.
  • With Site Curator and Fellowship Director, plan and coordinate an annual meet and greet welcome Fellows event, Fellow’s public presentation event, and help with arrangements for monthly educational and professional site visits for the Cole Fellows.
  • Along with entire staff, assist with other events throughout the year as needed (such as fundraising events).

Qualifications: The ideal candidate will have a strong interest in museum programming and working with visitors, and be comfortable multi-tasking while maintaining attention to detail and quality. The position requires strong problem-solving, organizational, and interpersonal skills. They will also enjoy working as part of a team, can problem-solve effectively and take initiative when needed, and can calmly handle many different kinds of situations with patience, and with a smile. It is critical that the candidate be punctual, reliable, and responsible, as well as open to constructive feedback and new ideas. The position requires moderate physical activity including climbing stairs and moving about the site in hot summers and cool spring and fall weather.

To Apply
In PDF form, please submit (1) a resume, (2) a cover letter explaining why you are qualified and interested in the position, and (3) contact information for at least three professional references via e-mail to employment@thomascole.org. The position is open until filled.

The Thomas Cole National Historic Site is an Equal Opportunity Employer committed to a diverse workforce and does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or veteran status.

rootEmployment at the Thomas Cole Site – Now Hiring