Employment at the Thomas Cole Historic Site

Join Our Team

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Executive Director Elizabeth B. Jacks and Curator Kate Menconeri

Working at the Thomas Cole National Historic Site is to be part of a team of excited and committed professionals, each with his or her own role to play in realizing our collective goals. There are several ways to become part of our operation, which are listed below. We look forward to welcoming you aboard.

 

 

Now hiring – Manager of Events and Membership

Description
The Thomas Cole National Historic Site (TCNHS) is now hiring for a full time position of Manager of Events & Membership, reporting to the Director of External Relations. The TCNHS is a rapidly growing, entrepreneurial organization that offers ample opportunity to learn, grow, and take on more responsibilities over time. The position is open immediately.

Essential functions and responsibilities include (but are not limited to):

  • Manage, plan and execute all aspects of events; including outreach, educational, and fundraising; both at the TCNHS and off-site. Coordinate with all departments for tailored event needs. Create checklist of tasks for each event and ensure all tasks are completed.
  • Utilize the Raiser’s Edge NXT database software to track RSVPs for all events and manage check-in process.
  • Manage and grow the membership program – defined as annual gifts under $1000; design levels and benefits at each level, oversee membership materials and mailings including the newsletter, increase overall membership revenue.
  • Recruit, cultivate, train and oversee volunteers for all organizational needs.
  • Oversee the design and production of all printed materials as well as emailed invitations.
  • Serve as point of contact for rentals of the TCNHS facilities for outside events including weddings.

Serve as point of contact for guest speakers; execute contracts.

Qualifications
The ideal candidate must be a graduate of a four-year college degree program and have excellent organizational skills, attention to detail, a strong work ethic, and the ability to prioritize and track many projects at once. Experience with Special Events is essential, and non-profit experience is a plus. The successful candidate will have a cheerful and positive outlook and the energy to enjoy an environment with many changes and rapid growth.

This is a full-time positon with some benefits offered. Salary DOE.

Application Instructions
Please submit (1) a resume, (2) a cover letter explaining why you are qualified and interested in the position, and (3) contact information for at least three professional references via e-mail to employment@thomascole.org.

Office Manager

Description
The Thomas Cole National Historic Site (TCNHS) is now hiring for a full time position of Office Manager, reporting directly to the Executive Director. The TCNHS is a rapidly growing, entrepreneurial organization that offers ample opportunity to learn, grow, and take on more responsibilities over time. The position is open immediately.

 

The Office Manager will maintain an orderly and smooth-running office. Essential functions and responsibilities include (but are not limited to):

  • Mailings: Oversee the schedule of mailings. Create mailing lists, labels, mail merge letters and manage external mail processing vendors.
  • Correspondence & Packages: Draft letters, manage phone calls, respond to emails, receive packages, etc.
  • Supplies: Track stocks of office and other supplies and place orders when necessary
  • Equipment: Coordinate with IT consultants on all office equipment
  • Security: Problem-solve any security issues such as malfunctioning equipment and false alarms, manage contracts, etc.
  • Utilities & financial services: Manage communication and problem-solve outages, manage contract and price negotiations with all service providers.
  • Bills: Work with bookkeeper to ensure that all items are invoiced and paid on time.
  • Maintenance: Manage maintenance staff, track annual schedule of maintenance needs for all buildings and grounds, maintain the office condition and arrange necessary cleaning and repairs.
  • Database: Keep the donor database up to date, enter new names and addresses.
  • Incoming Funds: Collect all incoming payments and make deposits. Process credit card transactions.
  • Online Shop: Monitor online payments and fulfill online shop orders.
  • Documents: Create and update files, records and databases with personnel, financial and other data, process licenses, agreements, forms, permits, and other administrative documents.
  • Office Visitors: Provide general support to office visitors; assist consultants and couriers with travel and hotel arrangements.
  • HR Support: Assist in the onboarding process for new hires, partner with HR to update and maintain office policies as necessary; address employees’ queries regarding office management issues (e.g. stationery, hardware, etc.)
  • Miscellaneous: Manage agendas/travel arrangements/appointments etc. for the Executive Director; plan in-house or off-site activities, such as staff celebrations and conferences; other duties as assigned.

Qualifications
The ideal candidate must be a graduate of a four-year college degree program and have excellent organizational skills, attention to detail, a strong work ethic, and the ability to prioritize and track many projects at once. The successful candidate will have a cheerful and positive outlook and the energy to enjoy an environment with many changes and rapid growth.

This is a full-time positon with some benefits offered. Salary DOE.

Application Instructions
Please submit (1) a resume, (2) a cover letter explaining why you are qualified and interested in the position, and (3) contact information for at least three professional references via e-mail to employment@thomascole.org.

 

Docents

We are always looking for exceptional docents. Please see our volunteer page for more information about this opportunity to join the fun and fascinating group of people who give tours of the historic site, conduct programs for visiting children, or lead hikes into the beautiful surrounding landscape.

Internships

Interns are welcome on a rolling basis year-round. The Winter/Spring season spans: February-May, the Summer: May-August, and Fall: September-December. Please see our fellows and interns page for more information.

rootEmployment at the Thomas Cole Historic Site